In the Beginning…Ask Questions

A friend and colleague, Mike S, recently wrote to me, “I enjoy reading your thoughts on leadership and know you have dealt in the past with how a leader sets an example, acts and lives, but I was wondering if you have considered the topic I will call ‘how a leader starts’. This topic intrigues me because I am about to start something new and the timing is appropriate.”

I am starting a new role as well so this is a great moment to explore the subject of ‘In the Beginning’. In a series of posts I will outline some of my thoughts as I start this new role. The last blog was about “listen” this one is about “ask questions”.

Before you can listen, you sometimes have to ask questions. There are all sorts of techniques to asking questions:

• Open and closed ended questions
• Using a funnel
• Probing questions
• Leading the witness
• Rhetorical questions

While these are useful, they are merely the manner in which you try to elicit input from an individual or group. No matter what technique you use, your posture becomes the most important attribute when you “ask questions”

I want to be clear about the use of the term posture. I do not mean the position of your limbs or the carriage of your body as a whole. In this context I am talking about the definition whereby posture is a mental or spiritual attitude. Your internal attitude as you ask question, no matter what technique you use, will have profound impact on the way the organization operates.

It is human nature to be fault finders. In our natural state we run around, seek out imperfections and crush them. Think about almost every strategy or planning meeting you have been in. It usually has this question somewhere in it, “All right folks, let’s figure out what is broken and let’s go fix it!” I am at the front of the parade, completely guilty of this approach. Of course, this is sometimes necessary in every business or endeavor, so I am not advocating that we never look at what is going wrong and put plans in place to recover, fix, turn around or eliminate the brokenness of an organization.

That said, we have to be careful that we do not fall in a trap where all of our questioning comes from a posture of, “what’s wrong?” Why not? There is an important principal at work here; human systems grow in the direction of what they persistently ask questions about. If I continue to ask questions from a “what’s wrong” posture, the organization will focus its time, energy and ultimately its attitude around broken things. It will grow towards what is wrong. We need to invert this outcome, instead of negation, criticism, and spiraling diagnosis, we must send our organization in the direction of discovery, dream, and design.

How do we do this? How can we send our organization in the direction of what works? There is a fairly significant body of work around the field of Appreciative Inquiry. Appreciative Inquiry joins two powerful words.

Ap-pre’ci-ate, v. valuing; the act of recognizing the best in people or the world around us; affirming past and present strengths, successes, and potentials; to perceive those things that give life (health, vitality, excellence) to living systems

In-quire’, v., 1. the act of exploration and discovery. 2. To ask questions; to be open to seeing new potentials and possibilities.

How does appreciative inquiry manifest itself as you ‘ask questions’? Think of these two questions; “We are trying to grow this business, what is wrong? What is broken? Why can we not seem to grow the business?” Or; “We are trying to grow this business; can you tell me some examples of where growth has worked? How do we replicate those examples?”

You can picture the difference in my posture as I ask those two questions. You can almost sense the difference in the room during these two very different conversations. This mode of questioning repeated time and again at all levels throughout the organization can have a profound impact on the attitude, energy, initiative and success within a company. In fact, David L. Cooperrider and Diana Whitney assert in some of their writing on Appreciative Inquiry, “The single most prolific thing a group can do if its aims are to liberate the human spirit and consciously construct a better future is to make positive change the common and explicit property of all.”

In the beginning…ask questions. But check your posture. Beyond your questioning techniques, what is the core of what you are trying to find out? Are you trying to discover all that is broken or examples of where success is occurring?

Winston Churchill said, “A pessimist sees the difficulty in every opportunity; an optimist sees the opportunity in every difficulty.” We have to ‘ask questions’ in such a manner that we give our folks the chance to see the opportunity in the difficulty.

In the beginning…Listen

At the end of the series titled Joshua’s lessons on leadership, I asked for input on topics. A friend and colleague, Mike S, wrote me this in response, “I enjoy reading your thoughts on leadership and know you have dealt in the past with how a leader sets an example, acts and lives, but I was wondering if you have considered the topic I will call ‘how a leader starts’.  This topic intrigues me because I am about to start something new and the timing is appropriate.”

Mike S, your timing is impeccable. I am starting a new role as well so this is a great moment to explore the subject of ‘In the beginning’. In a series of posts I will outline some of my thoughts as I start this new role including what is effective and what is a dud. Mike thanks for the idea – this series may turn out different than you thought, but let’s go on a journey together. I hope others contribute; you all have plenty to share about your own individual ‘In the beginning’ experiences.

Napoleon said, “Take time to deliberate; but when the time for action arrives, stop thinking and go in.” When you start a new role folks around you expect immediate action. Chaos will reign. There is new terminology to learn, decisions are waiting for you, people will use your arrival to advance their agenda, meetings to go to, trips to take, people to meet and all sorts of pop-up crises. Breathe deep and know that ‘In the beginning’ is a rare moment when you are most in control of your calendar. Heed Napoleon’s advice and take time to deliberate. In amongst the cacophony you must answer four simple questions:

What needs to be done? How will it get done? Who will get it done? When will we know it is getting done? With these questions answered you will be far more effective at ‘go in’.

Your most potent tool to discover the answer to these questions is the art and skill of effective listening. If I do a Google search on ‘effective listening’ I get 1,940,000 responses. Cleary a popular subject, yet not one I can cover completely in a blog post. However, I would like to share a few lessons taught to me by my friend and mentor, Margreet van de Griend, senior partner at the consulting firm Axialent (www.axialent.com).

Margreet counsels us to think about interpersonal interactions in the context of a 2x2 matrix where the vertical axis is level of advocacy (low to high) and the horizontal axis is level of inquiry (low to high). This provides four different modes:

1. Low advocacy/low inquiry – observing
2. High advocacy/low inquiry – asserting
3. Low advocacy/high inquiry – listening
4. High advocacy/high inquiry – influencing

In order for us to take advantage of Margreet’s framework, we have to exercise effective advocacy and inquiry skills. Effective advocacy requires that we clarify our intentions, remain centered, express ourselves, support the expression of others and persist with our perspective through the objections of others.

Effective inquiry requires that we park our agenda, attend to the other person through body language, amplify their ideas through encouragement and clarifying questions and reflect the other person through effective summarizing and paraphrasing.

In addition to learning, practicing and implementing these skills we have to determine which mode to operate in given the situation. It should be a purposeful decision to be observing, vs. asserting vs. listening vs. influencing. Think back to the key questions we need to answer; what, who and how. Can we get these questions answered by merely observing? If we spend our time asserting our position, can we discover what we need to know? The answer to both questions is a resounding ‘no’. We need to be either in an influencing or a listening mode. Both call for a high level of inquiry.

Look back at the list of skills under inquiry. If we could pick only one to execute it would be ‘park your agenda’. Here is a challenge. Pay attention to the next five conversations you have. Notice how often during the conversation you are timing the other person; trying to determine when they are going to take a breath and formulating your point or counterpoint to whatever they are saying. If you are like me, the only way for someone to finish a thought sometimes is for them to never breathe. I find myself waiting to pounce on any moment of silence. When that is happening, I am not truly listening. Park your agenda; it is likely the most important action we can take to improve our ability to listen and influence.

In the beginning we are likely more objective than at any point in our tenure. We probably have more control over our time than we will ever have. Objectivity and time are critical ingredients for effective deliberation. There will be a moment to ‘go in’. Take a moment now to deliberate, discover, inquire and park your agenda.

In the beginning…Listen

Joshua's lessons on leadership - Joshua's Last Lesson

For those of you that follow this blog, I apologize for the length of time between posts. I generally update this blog every week or so and it has been four weeks since my last update. The last month has been a blur of travel that ended up with me accepting a role at a new company. I now plan to get back on my regular blog schedule. As always, I’d love any input on topics.

If you have been following the blog you know that I’ve been writing about leadership lessons from Joshua ben Nun, of the tribe of Ephraim, which would become known as the most militaristic of the tribes of Israel through Joshua's campaigns. If this is the first post in the series you have read, please do a quick review of the March 30, 2009 blog titled “Joshua's lessons on leadership - Intro”; that post highlights why I am looking into Joshua’s life.

In the last entry, Joshua reminded us that “Leaders Protect the Truth”. In this post, I close out my thoughts on Joshua with “Joshua’s Last Lesson”.

The stage for this last lesson is Joshua’s farewell address. Joshua lead the Jewish people for 28 years and brought an area of land bounded by the Egyptian empire to the south and the Mesopotamia to the north under one rule through 14 years of conquest and settlement. This was no easy task since no one power ruled this section of land; it was inhabited by seven Canaanite tribes in 31 fortified city-states scattered all over the map, each ruled by its own "king." Here is what we know, "when the country was at rest from all their enemies around them, Joshua, by then old and well advanced in years, summoned all Israel, their elders, leaders, judges and officials". Joshua summoned them for his farewell speech. I imagine that people sat on the edge of their seat to listen. They were all there to hear the last words of the man who lead them to their permanent home.

Have you ever noticed we pay more attention to someone’s farewell speech than most anything else they say? I had a coach who once told me, “Alex, it is not about how you enter a role that matters; it is about how you leave it”. Think about some of the famous farewell comments through history:

• Napoleon – “Do not regret my fate; if I have consented to survive, it is to serve your glory”
• Edward VIII – “I have found it impossible to carry the heavy burden of responsibility without the help and support of the woman I love”
• Lou Gehrig – “I consider myself the luckiest man on the face of the earth”
• LBJ – “I shall not seek, and I will not accept, the nomination of my party for another term as President”
• Douglas MacArthur - “I came through, and I shall return”
• George Washington – “Observe good faith and justice towards all nations. Cultivate peace and harmony with all”

When it comes time to give a farewell address people become thoughtful and selective with their words. Whether passing on an idea, encouragement, closure, a lesson or a directive, a farewell message speaks loudly about the person’s deepest character and passion.

So what did Joshua tell the people that were gathered to listen to his final lesson? What did they hear as they leaned into his farewell address? "Be very strong; be careful to obey all that is written…without turning aside to the right or to the left”

The last lesson of Joshua directs us toward strength, obedience and determination. Strength observed as moral power, firmness, or courage. Obedience defined as subjection to rightful restraint or control. Determination described as the quality of being resolute; firmness of purpose.

At the end of his life, in his farewell address, Joshua gives us one last great lesson. When we lead, it is not our words that matter. It is our actions that should demonstrate strength, obedience and determination.

Joshua's lessons on leadership - Inner Strength

In a series of posts, I want to discuss what we can learn about leadership from Joshua ben Nun, of the tribe of Ephraim, which would become known as the most militaristic of the tribes of Israel through Joshua's campaigns.  If this is the first post in the series you have read, please do a quick review of the March 30, 2009 blog titled  “Joshua's lessons on leadership - Intro”; that post highlights why I am looking into Joshua’s life.

In the last entry, I discussed the importance of “See the truth; but not for worse than it is”.  In this post, Joshua shows us “Inner Strength”.

The story of Joshua’s “Inner Strength” occurs at the end of his mentor’s life.  Joshua had been #2 to Moses for almost 40 years.  Together they had led the tribes on a nomadic journey that lasted an entire generation.  At the end of the journey, when they are just about to cross the Jordan River and change from being nomads into their permanent residence, Moses summoned Joshua and said to him in the presence of everyone else, "Be strong and courageous, for you must lead these people to their future home, the home we have discussed this entire journey and you must divide it among them as their inheritance”.

There is no great time to take over for a legend.  There is no perfect moment to step into a giant’s shoes.  However there are some moments more difficult than others.  Imagine Joshua, “What Moses?  Where are you going?  Just wait a few more miles, get the tribe to their new home and then I can take it from there.  And can you go ahead and divide the land before you leave?  You have a lot more credibility than me.  What if they do not listen to me?”

I had a similar (albeit substantially less dramatic and important) moment in my work life.  I was at a company and had just been asked to take over the leadership of a large organization.  My task was to take over from someone who had been at the company for a long time, was well liked, fire about 20% of the organization and then restore morale.

Gulp.

The day after we let a several hundred people go we had an all-hands meeting.  The meeting was in a large building with bleachers along one wall.  I came in the back of the building and had to walk down the bleachers to the floor and turn around and address the team.  As I walked down the bleachers, I could feel the fear, distrust, frustration, anticipation and worry emitting like raw electricity from the hundreds of people in the room.  Alone, walking down the stairs, all I could see was a solitary microphone like a lost child in the middle of the room.  I realized at that moment, the people in the room did not really care about me personally; they cared about themselves, their future and what was going to happen next.  They really just wanted and needed to know that whoever walked up to that microphone and opened their mouth had their hands on the wheel and was willing to drive.  I was alone.  Fortunately I had a mentor just moments before tell me, “Alex – be strong and courageous, you can do this”

Moses tells Joshua he believes in him, he tells him to be strong and courageous in front of the entire gathering of people.  We learn from the story that Joshua was filled with wisdom when Moses transferred power to him.  Then Moses climbed the 3,300 foot Mount Nebo on the northwest edge of the Dead Sea just across the Jordan River from Jericho, looked into the future home of the tribe, and died.

At that moment Joshua is by himself.  He is the picture of leadership and loneliness.  Joshua is isolated and the only thing he can rely upon is “Inner Strength”.  He looks to that which gives him inner strength.  For Joshua it was his creator and he heard, “Be strong and courageous, because you will lead these people, be strong and very courageous.  Have I not commanded you? Be strong and courageous. Do not be terrified; do not be discouraged”.  Three times he heard these words, the same words he heard from Moses and this provided him “Inner Strength”

In our journey there will be moments when we are alone.  The great philosopher Dr. Seuss tells us this in his seminal work, Oh The Places You’ll Go!

All Alone!  Whether you like it or not, alone will be something you'll be quite a lot.

And when you're alone, there's a very good chance you'll meet things that scare you right out of your pants.  There are some, down the road between hither and yon that can scare you so much you won't want to go on.

In those moments, you will need to determine what gives you “Inner Strength”.  For me in my lonely moment, it was having the one person I needed to believe in me, believe in me.  A person who knew well the words of Thomas Carlyle, “Tell a person they are brave and you help them become so”.  For Joshua it was the belief that his creator was supporting his next steps. 

What is it for you?   Whatever it is, you must find it and have it, because you will need it.  In those moments, if you do not have “Inner Strength” you will not be prepared to lead.  You will be defined by these crucible events where the only thing that gets you and the team to move forward is your “Inner Strength”

Passion Part II - Vision

In the previous post, I wrote of passion as a force multiplier in an organization and the creation of passion through individuals who know their role, are convinced their role matters and see the good of their work.  I argued that leaders must focus on five elements to create this level of passion; vision, culture, principles, style and sacrifice.  In this post, I will discuss vision.

Proverbs 29:18 says, "Where there is no vision, the people perish".  People are wired to pursue something larger than themselves.  It is in their microcode.  History is created by humans pursuing extraordinary achievements with passion spurred on by vision.  Two of the most indelible imprints on the United States in the latter half of the 20th century were the civil rights movement and the race toward the moon.  Both were activated with great vision.  

On August 28th, 1963 at the conclusion of the March for Jobs and Freedom, Martin Luther King Jr. gave his famous speech containing lines like, "I have a dream that one day this nation will rise up and live out the true meaning of its creed: We hold these truths to be self-evident: that all men are created equal".  This event and speech was the tipping point for the 1964 Civil Rights Act.  

The promise of landing on the moon created numerous technical innovations and captivated the hearts and minds of a young generation.  On May 25th, 1961, John F. Kennedy challenged Congress and the nation to put a man on the moon and then at Rice University on September 12th, 1962, Kennedy delivered his most quoted words about the mission, "We choose to go to the moon in this decade and do the other things, not because they are easy, but because they are hard, because that goal will serve to organize and measure the best of our energies and skills"

The civil rights movement and the race to the moon enrolled millions of people into extraordinary, sustained action.  People stayed convinced of their role, its' importance and the good in their work as they pursued racial equality and exploration of space.  Key to this level of passion was the vision cast by King and Kennedy.  Since their visions were so effective, it is useful to study both and understand the four elements a vision must have to captivate people:

1. The vision is focused on hope
2. The vision points beyond the leader
3. The vision is extraordinary but not unattainable
4. The vision is easily communicated

Focused on hope:  A vision focused on hope is more powerful than one focused on fear or negativity.  It is always easy to be against something, but more difficult to be for something.  When you are for something you open yourself up to criticism, second guessing and self-doubt.  Yet it is when you are for something that you can activate hope.  However, we must be clear about hope; what it is and what it is not.  I had these words given to me by a friend at a very difficult time,  "Alex, hope reflects the health of our spirit rather than what is happening at a moment in our lives. Hope is not the equivalent of optimism.  Its opposite is not pessimism but despair and resignation.  Hope is about keeping the faith despite the evidence so that the evidence has a chance of changing."  When we create our vision, a vision based upon hope, we must know that hope is not optimism.  Hope is a deep sense of faith in the outcome. Faith, as Paul says in Hebrews 11:1 is being sure of what we hope for and certain of what we do not see. Both King and Kennedy were sure of what they believed and they were certain of the outcome, even if they could not see all the steps.  They never said it would be easy, they never said it would happen without struggle or sacrifice, but they exuded faith in the outcome.  Our vision must be one of a positive future and believed so deeply by us that our faith in the outcome is unquestionable.  

Beyond the Leader:  Both King and Kennedy pointed past themselves toward something larger and more everlasting.  You may remember the lyrics to a song called Cult of Personality that came out in 1989 by the heavy metal band Living Colour, You gave me fortune, you gave me fame, you give me power in your god’s name.  I’m every person you need to be; I’m the cult of personality.  The purpose of our vision is not to attract people to us as leaders, it is not to tell them that the answer lies with us.  Our role in casting a vision is to point toward something past us, something that can live on beyond the lifespan of the leader.  A vision must connect people to their relationship with the future, not create a cult of personality.

Extraordinary but not unattainable.  I have a good friend, Art Wilson, who owns a company called Critical Path Strategies.  Art leads people through the creation of business goals and plans.  One of the important exercises he facilitates is goal setting.  In this exercise, Art distinguishes between four levels of goals; clear, stretch, extraordinary and pipe-dream.  The clear goal is one that you have high confidence in achieving by working the way you work today.  The stretch goal is one you are a little less sure of, but you will get there working the way you work today; just with more effort.  The pipe-dream is a goal that is so far away from reality, no one believes it.  The pipe-dream is mere fantasy, it is unattainable and it demotivates the team.  The important goal is the extraordinary goal.  This is a goal you can just barely see in the mist, it is audacious and it will require you to change the way you are working today.  You are not exactly sure how you will get there, but you and others can imagine the possibility.  The end point in the journey must be just out of reach, but not unattainable.

Easily communicated.  The phrase, "If I had more time, I would write you a shorter letter" has been credited to Mark Twain, Blaise Pascal, T.S. Eliot and Henry Thoreau.  I do not know who really wrote it, but it is the essential truth in communications.  Take the time to make it short and memorable.  Good communication can be learned through hard work.  Andy Craig is a colleague who knows this well.  He runs a company dedicated to memorable communication, you can find him at www.elevatorspeech.com.  Andy has mastered the art communicating your idea in a clear, concise and compelling manner.  If I can summarize Andy's coaching it is "tell a story".  Stories are remembered, speeches are not.  And tell the story in plain language.  A comment I know is from Mark Twain, "Anybody can have ideas—the difficulty is to express them without squandering a quire of paper on an idea that ought to be reduced to one glittering paragraph.  I never write "metropolis" for seven cents when I can write "city" and get paid the same.  As to the adjective, when in doubt, strike it out".  "I have a dream", "We choose to go to the moon".  Four words and seven words - all single syllable.

You do not have to be a visionary to create, own and communicate vision.  All you need to do is be willing to go through the hard work of creating a vision based upon hope, that looks beyond you as the leader, is extraordinary in its' goal and can be communicated well.

In the next post, I will discuss culture.